Tips for Improving Efficiency by Creating a Records Management System - חלק שניInvest time in researching your office needs and ask your employees how the new system can help them with their work.
Organize and Categorize your Records
Organization and categorization are key elements for creating your system. Sorting out records according to importance and relevancy and using an archive system for dated materials, will assist the efficiency of work processes.Keep Track of Your Records
It is vital that your system will keep track of all records. In order to maintain an efficient system, you need to know how frequently records are used, who is using them and where they are. Such information must be available at all times. The importance is for statistical information, data retrieval and system improvement.
Update and Maintain Your System
Establishing your new system is not enough. Updates and maintenance processes must be conducted on a regular basis to ensure continued efficiency.